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Data protection information

1. Data protection at a glance 

General information 

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data that can be used to identify you personally. Detailed information on the subject of data protection can be found in our data protection declaration listed below this text. 

 

Data collection on this website 

Who is responsible for data collection on this website? 

Data processing on this website is carried out by the website operator. You can find the operator's contact details in the "Information on the controller" section of this privacy policy. 

How do we collect your data? 

On the one hand, your data is collected when you provide it to us. This may, for example, be data that you enter in a contact form. 

Other data is collected automatically or with your consent by our IT systems when you visit the website. This is primarily technical data (e.g. internet browser, operating system or time of page view). This data is collected automatically as soon as you enter this website. 

What do we use your data for? 

Some of the data is collected to ensure that the website is provided without errors. Other data can be used to analyse your user behaviour. 

What rights do you have regarding your data? 

You have the right to receive information about the origin, recipient and purpose of your stored personal data free of charge at any time. You also have the right to request the correction or deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time for the future. You also have the right to request the restriction of the processing of your personal data under certain circumstances.  

You also have the right to lodge a complaint with the competent supervisory authority. 

You can contact us at any time if you have further questions on the subject of data protection. 

 

Analysis tools and tools from third-party providers 

When you visit this website, your surfing behaviour may be statistically evaluated. This is mainly done with so-called analysis programmes. 

Detailed information on these analysis programmes can be found in the following privacy policy. 

 

2. Hosting 

We host the content of our website with the following provider:  

External hosting 

This website is hosted externally. The personal data collected on this website is stored on the servers of the hoster(s). This may include IP addresses, contact requests, meta and communication data, contract data, contact details, names, website accesses and other data generated via a website. 

External hosting is carried out for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 para. 1 lit. b GDPR) and in the interest of secure, fast and efficient provision of our online services by a professional provider (Art. 6 para. 1 lit. f GDPR). 

If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG, insofar as the consent includes the storage of cookies or access to information in the user's terminal device (e.g. device fingerprinting) within the meaning of the TDDDG. Consent can be revoked at any time. 

Our host(s) will only process your data to the extent necessary to fulfil its performance obligations and follow our instructions with regard to this data. 

 

We use the following hoster(s): 

Bergnet GmbH 

Feilenhauerstrasse 6 

51789 Lindlar  

 

Order processing 

We have concluded an order processing contract (AVV) for the use of the above-mentioned service concluded. This is a contract prescribed by data protection law, which guarantees that it will only process the personal data of our website visitors in accordance with our instructions and in compliance with the GDPR. 

 

3. General notes and mandatory information 

Data protection 

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy. 

When you use this website, various personal data is collected.  

Personal data is data that can be used to identify you personally. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done. 

We would like to point out that data transmission over the Internet (e.g. when communicating by e-mail) may be subject to security vulnerabilities. Complete protection of data against access by third parties is not possible. 

 

Note on the responsible body 

The controller responsible for data processing on this website is 

VOSS Automotive GmbH (hereinafter: VOSS) 

P.O. Box 1540 

51679 Wipperfürth 

Phone: +49 (0) 2267 63 0 

E-mail: marketing@voss.net 

The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g. names, email addresses, etc.). 

The company data protection officer of VOSS can be contacted at the above address, Attn: Data Protection Officer, or at datenschutz@voss.net. 

 

Storage duration 

Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, the deletion will take place after these reasons no longer apply. 

 

General information on the legal basis for data processing on this website 

If you have consented to data processing, we process your personal data on the basis of Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR, insofar as special categories of data are processed in accordance with Art. 9 para. 1 GDPR. In the event of express consent to the transfer of personal data to third countries, data processing is also carried out on the basis of Art. 49 para. 1 lit. a GDPR. If you have consented to the storage of cookies or access to information in your end device (e.g. via device fingerprinting), the data processing is also carried out on the basis of Section 25 (1) TDDDG. Consent can be revoked at any time. If your data is required for the fulfilment of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6 para. 1 lit. b GDPR. Furthermore, we process your data if this is necessary to fulfil a legal obligation on the basis of Art. 6 para. 1 lit. c GDPR. Data processing may also be carried out on the basis of our legitimate interest in accordance with Art. 6 para. 1 lit. f GDPR. Information on the relevant legal bases in each individual case is provided in the following paragraphs of this privacy policy. 

 

Recipients of personal data 

As part of our business activities, we work together with various external organisations. In some cases, it is also necessary to transfer personal data to these external organisations. We only pass on personal data to external bodies if this is necessary for the fulfilment of a contract, if we are legally obliged to do so (e.g. passing on data to tax authorities), if we have a legitimate interest in the transfer in accordance with Art. 6 para. 1 lit. f GDPR or if another legal basis permits the transfer of data. When using processors, we only pass on our customers' personal data on the basis of a valid contract for order processing. In the case of joint processing, a joint processing agreement is concluded. 

 

Revocation of your consent to data processing 

Many data processing operations are only possible with your express consent. You can withdraw your consent at any time. The legality of the data processing carried out until the revocation remains unaffected by the revocation. 

 

Right to object to the collection of data in special cases and to direct marketing (Art. 21 GDPR) 

IF THE DATA PROCESSING IS BASED ON ART. 6 ABS. 1 LIT. E OR F GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA CONCERNED UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS OR THE PROCESSING SERVES THE ESTABLISHMENT, EXERCISE OR DEFENCE OF LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21 PARA. 1 GDPR). 

IF YOUR PERSONAL DATA ARE PROCESSED FOR THE PURPOSE OF DIRECT MARKETING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSE OF SUCH MARKETING; THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR THE PURPOSE OF DIRECT MARKETING (OBJECTION PURSUANT TO ART. 21 PARA. 2 GDPR). 

 

Right to lodge a complaint with the competent supervisory authority 

In the event of infringements of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work or place of the alleged infringement. The right to lodge a complaint is without prejudice to any other administrative or judicial remedies. 

 

Right to data portability 

You have the right to have data that we process automatically on the basis of your consent or in fulfilment of a contract handed over to you or to a third party in a commonly used, machine-readable format. If you request the direct transfer of the data to another controller, this will only take place if it is technically feasible. 

 

Information, correction and deletion 

Within the framework of the applicable legal provisions, you have the right at any time to free information about your stored personal data, its origin and recipient and the purpose of the data processing and, if necessary, a right to correction or deletion of this data. You can contact us at any time if you have further questions on the subject of personal data. 

 

Right to restriction of processing 

You have the right to request the restriction of the processing of your personal data. You can contact us at any time to do this. The right to restriction of processing exists in the following cases: 

  • If you dispute the accuracy of your personal data stored by us, we generally need time to check this. For the duration of the review, you have the right to request that the processing of your personal data be restricted.
  • If the processing of your personal data was/is unlawful, you can request the restriction of data processing instead of erasure.
  • If we no longer need your personal data, but you need it for the exercise, defence or assertion of legal claims, you have the right to request the restriction of the processing of your personal data instead of its erasure.
  • If you have lodged an objection in accordance with Art. 21 (1) GDPR, a balance must be struck between your interests and ours. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data. 

If you have restricted the processing of your personal data, this data - apart from its storage - may only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or of a Member State. 

 

SSL or TLS encryption 

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or enquiries that you send to us as the site operator. You can recognise an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line. 

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties. 

 

Objection to advertising e-mails 

We hereby object to the use of contact data published as part of our obligation to provide a legal notice for the purpose of sending unsolicited advertising and information material. The operators of this website expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, such as spam e-mails. 

 

4. Data collection on this website 

Cookies 

Our Internet pages use so-called "cookies". Cookies are small data packets and do not cause any damage to your end device. They are stored on your device either temporarily for the duration of a session (session cookies) or permanently (permanent cookies). Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your end device until you delete them yourself or they are automatically deleted by your web browser. 

Cookies may originate from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services from third-party companies within websites (e.g. cookies for processing payment services). 

Cookies have various functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g. the shopping basket function or the display of videos). Other cookies can be used to analyse user behaviour or for advertising purposes. 

Cookies that are required to carry out the electronic communication process, to provide certain functions that you have requested (e.g. for the shopping basket function) or to optimise the website (e.g. cookies to measure the web audience) (necessary cookies) are stored on the basis of Art. 6 para. 1 lit. f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in the storage of necessary cookies for the technically error-free and optimised provision of its services. If consent to the storage of cookies and comparable recognition technologies has been requested, the processing is carried out exclusively on the basis of this consent (Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG); the consent can be revoked at any time. 

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be restricted. 

You can find out which cookies and services are used on this website in this privacy policy. 

 

Server log files 

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are 

  • Browser type and browser version
  • Operating system used
  • Referrer URL
  • Host name of the accessing computer
  • Time of the server request
  • IP address 

This data is not merged with other data sources. 

This data is collected on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimisation of its website - the server log files must be recorded for this purpose. 

 

Contact form 

If you send us enquiries via the contact form, your details from the enquiry form, including the contact details you provide there, will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions. We will not pass on this data without your consent. 

This data is processed on the basis of Art. 6 para. 1 lit. b GDPR if your enquiry is related to the fulfilment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the enquiries addressed to us (Art. 6 para. 1 lit. f GDPR) or on your consent (Art. 6 para. 1 lit. a GDPR) if this has been requested; consent can be revoked at any time. 

We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Mandatory statutory provisions - in particular retention periods - remain unaffected. 

 

Enquiry by e-mail, telephone or fax 

If you contact us by e-mail, telephone or fax, your enquiry including all personal data (name, enquiry) will be stored and processed by us for the purpose of processing your request. We will not pass on this data without your consent. 

This data is processed on the basis of Art. 6 para. 1 lit. b GDPR if your enquiry is related to the fulfilment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the enquiries addressed to us (Art. 6 para. 1 lit. f GDPR) or on your consent (Art. 6 para. 1 lit. a GDPR) if this has been requested; consent can be revoked at any time. 

The data you send to us via contact requests will remain with us until you ask us to delete it, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected. 

 

5. Plugins and tools 

YouTube 

This website embeds videos from the YouTube website. The operator of the website is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland. 

When you visit one of our websites on which YouTube is integrated, a connection to the YouTube servers is established. The YouTube server is informed which of our pages you have visited. 

Furthermore, YouTube can store various cookies on your end device or use comparable technologies to recognise you (e.g. device fingerprinting). In this way, YouTube can obtain information about visitors to this website. This information is used, among other things, to record video statistics, improve user-friendliness and prevent attempts at fraud. 

If you are logged into your YouTube account, you enable YouTube to assign your surfing behaviour directly to your personal profile. You can prevent this by logging out of your YouTube account. 

The use of YouTube is in the interest of an appealing presentation of our online offers.  

This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR. If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG, insofar as the consent includes the storage of cookies or access to information in the user's terminal device (e.g. device fingerprinting) within the meaning of the TDDDG. Consent can be revoked at any time. 

Further information on the handling of user data can be found in YouTube's privacy policy at 

https://policies.google.com/privacy?hl=en. 

The company is certified in accordance with the "EU-US Data Privacy Framework" (DPF). The DPF is an agreement between the European Union and the USA that is intended to ensure compliance with European data protection standards for data processing in the USA. Every company certified under the DPF undertakes to comply with these data protection standards. Further information on this can be obtained from the provider at the following link:  

https://www.dataprivacyframework.gov/participant/5780. 

 

Google Analytics and Google Signals 

On our website, we use Google Analytics, a web analytics service provided by Google Ireland Limited ("Google"), and Google Signals to better understand user behaviour on our website and to optimise our content. Both services enable us to compile statistics on the use of our website and to improve marketing measures in a targeted manner. 

Google Analytics 

Google Analytics uses cookies, which are stored on your end device and enable your use of the website to be analysed. The information generated by the cookies about your use of this website is usually transmitted to a Google server in the USA and stored there. However, we have activated IP anonymisation on this website so that your IP address will be shortened by Google within the member states of the European Union or in other contracting states of the Agreement on the European Economic Area beforehand. 

The data processed by Google Analytics includes, among other things 

  • IP address (anonymised)
  • Usage data(e.g. pages visited, length of visit)
  • Device information (browser type, operating system)
  • Location data (if released) 

Google Signals 

We also use Google Signals, an extension of Google Analytics. Google Signals makes it possible to create cross-device reports and track anonymised user data on multiple devices. This is particularly helpful when users access our website across multiple devices. However, Google only links this information to your Google account if you are logged in to your Google account and have activated the corresponding setting. 

With Google Signals we can obtain the following information, among others: 

  • Cross-device reports
  • Data on interests and demographic characteristics (anonymised) 

Purpose of data processing 

Google Analytics and Google Signals are used for analysis purposes in order to understand user behaviour on our website and to optimise our offers. This helps us to improve the user experience and make our marketing measures more efficient. 

Legal basis of the processing 

Data processing is based on your consent in accordance with Art. 6 para. 1 lit. a GDPR. You can revoke your consent at any time via the cookie settings on our website. 

Data transfer and order processing 

Google acts as a processor within the meaning of Art. 28 GDPR. The data collected by Google Analytics and Google Signals may be transferred to the USA. However, Google undertakes to ensure an adequate level of data protection through the use of standard contractual clauses of the European Commission. Further information can be found in Google's privacy policy. 

Storage duration 

The data collected by Google Analytics and Google Signals is anonymised and stored for a period of 14 months. After this period, the data is automatically deleted. 

Deactivation of Google Analytics 

You can prevent the collection of your data by Google Analytics at any time by clicking on the following link and setting an appropriate opt-out cookie: Google Analytics Opt-out. 

Your rights 

You have the following rights in connection with the processing of your data in the context of Google Analytics and Google Signals: 

  • to request information about the processed personal data (Art. 15 GDPR),
  • to request the rectification of inaccurate data (Art. 16 GDPR),
  • to request the erasure of your data, provided that this does not conflict with any statutory retention obligations (Art. 17 GDPR),
  • to demand restriction of processing (Art. 18 GDPR),
  • to object to the processing of your data (Art. 21 GDPR),
  • to withdraw your consent at any time (Art. 7 (3) GDPR),
  • to lodge a complaint with a supervisory authority (Art. 77 GDPR). 

 

Google Maps 

This site uses the map service Google Maps. The provider is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland. With the help of this service, we can integrate map material on our website. 

To use the functions of Google Maps, it is necessary to save your IP address. This information is usually transmitted to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer. If Google Maps is activated, Google may use Google Fonts for the purpose of standardising the display of fonts. When you call up Google Maps, your browser loads the required web fonts into your browser cache in order to display texts and fonts correctly. 

The use of Google Maps is in the interest of an appealing presentation of our online offers and to make it easy to find the places we have indicated on the website. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR. If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG, insofar as the consent includes the storage of cookies or access to information in the user's terminal device (e.g. device fingerprinting) within the meaning of the TDDDG. Consent can be revoked at any time. 

Data transfer to the USA is based on the standard contractual clauses of the EU Commission.  

Details can be found here: 

https://privacy.google.com/businesses/gdprcontrollerterms/ and  

https://privacy.google.com/businesses/gdprcontrollerterms/sccs/. 

You can find more information on the handling of user data in Google's privacy policy:  

https://policies.google.com/privacy?hl=en. 

The company is certified in accordance with the "EU-US Data Privacy Framework" (DPF). The DPF is an agreement between the European Union and the USA that is intended to ensure compliance with European data protection standards for data processing in the USA. Every company certified under the DPF undertakes to comply with these data protection standards. Further information on this can be obtained from the provider at the following link:  

https://www.dataprivacyframework.gov/participant/5780. 

 

Google reCAPTCHA 

We use "Google reCAPTCHA" (hereinafter "reCAPTCHA") on this website. The provider is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland. 

The purpose of reCAPTCHA is to check whether data is entered on this website (e.g. in a contact form) by a human or by an automated programme. For this purpose, reCAPTCHA analyses the behaviour of the website visitor based on various characteristics. This analysis begins automatically as soon as the website visitor enters the website. For the analysis, reCAPTCHA evaluates various information (e.g. IP address, time spent on the website by the website visitor or mouse movements made by the user). The data collected during the analysis is forwarded to Google. 

The reCAPTCHA analyses run completely in the background. Website visitors are not informed that an analysis is taking place. 

The data is stored and analysed on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in protecting its website from abusive automated spying and SPAM. If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG, insofar as the consent includes the storage of cookies or access to information in the user's terminal device (e.g. device fingerprinting) within the meaning of the TDDDG. Consent can be revoked at any time. 

For more information about Google reCAPTCHA, please refer to the Google Privacy Policy and the Google Terms of Service at the following links: 

https://policies.google.com/privacy?hl=en and 

https://policies.google.com/terms?hl=en. 

The company is certified in accordance with the "EU-US Data Privacy Framework" (DPF). The DPF is an agreement between the European Union and the USA that is intended to ensure compliance with European data protection standards for data processing in the USA. Every company certified under the DPF undertakes to comply with these data protection standards. Further information on this can be obtained from the provider at the following link:  

https://www.dataprivacyframework.gov/participant/5780. 

 

Rexx Recruitment - Applicant management system 

We use the applicant management system Rexx Recruitment to show you our vacancies and to enable you to apply directly. As part of the application process, personal data is collected and processed, such as name, contact details, application documents (e.g. CV, references) and information on qualifications and professional experience. 

Purpose of data processing  

The data is processed in order to carry out the application process, in particular to check your suitability, to coordinate the selection process and to communicate with you. 

Legal basis for processing  

Your data is processed on the basis of Art. 6 para. 1 lit. b GDPR (pre-contractual measures) and Art. 6 para. 1 lit. f GDPR (legitimate interest). Special categories of personal data (e.g. health data) are processed on the basis of Art. 9 para. 2 lit. b GDPR. 

Forwarding and data transfer 

Your application data will be forwarded within the VOSS Group to the company for whose position you are applying. The VOSS Group includes 

  • VOSS Automotive GmbH, Leiersmühle 2-6, 51688 Wipperfürth
  • VOSS Fluid GmbH, Lüdenscheider Str. 52-54, 51688 Wipperfürth
  • VOSS Immobilien + Service GmbH + Co KG, Lüdenscheider Str. 52-54, 51688 Wipperfürth
  • VOSS Werkzeugtechnik GmbH, Sternberger Str. 9, 32699 Extertal
  • VOSS Automotive Valves and Actuators GmbH, An der Sportanlage 2, 63584 Gründau, Germany 

If you provide information on other possible positions or locations within the VOSS Group as part of an individual application, your application may also be forwarded to other companies in the VOSS Group if this is relevant to the application process. 

Rexx Recruitment acts as a processor and is contractually obliged to comply with data protection requirements. Data is not transferred to third countries unless this is permitted by law and appropriate protective measures are taken. 

Storage period 

Your data will be stored for the duration of the application process and deleted no later than six months after its completion, unless longer storage has been agreed (e.g. inclusion in the applicant pool). 

 

CADENAS 

On our website, we offer you the opportunity to retrieve technical product information, such as 3D models and drawings, using CADENAS technology. CADENAS is an external service provider that supports us in providing this technical information. 

The following personal data is processed as part of the use of CADENAS: 

  • IP address
  • Usage data (e.g. product pages accessed, links clicked on)
  • Technical information such as browser type, version and operating system 

This data is required to provide the functionality of CADENAS technology and to ensure the secure operation of our website. 

Legal basis for data processing 

Your data is processed on the basis of Art. 6 para. 1 lit. b GDPR (fulfilment of contract) and Art. 6 para. 1 lit. f GDPR (legitimate interest), as we have a legitimate interest in providing you with comprehensive product information. 

Data transfer and transfer to third countries 

When using CADENAS, your data may be passed on to external service providers who work on our behalf. If data is transferred to third countries (outside the EU), this is only done in compliance with the legal requirements, in particular by concluding EU standard contractual clauses. 

 

Microsoft services for visitor management, telephony and online meetings 

We use Microsoft services such as Microsoft SharePoint and Microsoft Teams as part of our internal and external communication and to manage visitors. 

Microsoft SharePoint for visitor management 

Our employees use Microsoft SharePoint to manage visitors. The following personal data is collected in the process: 

  • Name of the visitor
  • Employer
  • E-mail address 

This data is processed to organise the visit and to automatically notify the visitor by e-mail. 

Purpose of data processing:  
The purpose of data processing is the effective management and coordination of visitor appointments. 

Legal basis for processing:  
Processing is carried out on the basis of Art. 6 para. 1 lit. f GDPR (legitimate interest) and Art. 6 para. 1 lit. b GDPR (fulfilment of contract or pre-contractual measures). 

Microsoft Teams for telephony and online meetings 

We use Microsoft Teamsfor telephone calls and virtual meetings. This involves processing personal data that is generated in the course of communication, such as 

  • Name
  • E-mail address
  • Telephone number
  • Content of the conversations or meetings (including audio and video data) 

Purpose of data processing:  
The purpose of processing is to organise telephone and video conferences as well as internal and external communication. 

Legal basis for processing:  
Data processing is carried out on the basis of Art. 6 para. 1 lit. b GDPR (fulfilment of contract or pre-contractual measures) or Art. 6 para. 1 lit. f GDPR (legitimate interest in effective communication). 

Data transfer and order processing 

The data is used exclusively for the above-mentioned purposes and processed within our company. Microsoft acts as a processor in accordance with Art. 28 GDPR. Data may be transferred to third countries, in particular to the USA, whereby Microsoft guarantees an adequate level of data protection through the EU standard contractual clauses. Further information can be found in Microsoft's privacy policy. 

Storage duration 

Personal data will only be stored for as long as is necessary for the stated purposes. Once the respective process (visit, telephone call, meeting) has been completed, the data is deleted, provided there are no statutory retention obligations. 

 

Hintbox - Whistleblower-Systems 

We use the Hintbox whistleblower system to enable employees and external persons to anonymously and securely report violations of laws or internal guidelines. Personal data is processed as part of the use of this system. 

Type of data processed 

The following personal data may be processed when using Hintbox: 

  • Name (if provided voluntarily)
  • Contact information (e.g. e-mail address, if provided voluntarily)
  • Content of the notification (including all personal data contained therein)
  • Date and time of the message 

If the report is made anonymously, no information is collected that allows conclusions to be drawn about your identity. 

Purpose of data processing 

Data processing is carried out to receive, process and investigate reports of possible legal or regulatory violations within the company. The system serves to protect whistleblowers and clarify misconduct. 

Legal basis of the processing 

Personal data is processed on the basis of Art. 6 para. 1 lit. c GDPR (fulfilment of a legal obligation) and Art. 6 para. 1 lit. f GDPR (legitimate interest) in order to clarify potential grievances in the company and take measures. 

Confidentiality and anonymity 

We guarantee that all information will be treated confidentially. If the report is made anonymously, no personal data of the whistleblower will be collected. Even if the report is made by name, the identity and information of the whistleblower will be protected as far as possible. 

Forwarding and data transfer 

The data transmitted as part of the report will only be processed by authorised internal or external auditors. Data will only be passed on if this is absolutely necessary for the investigation of the reported incidents or if there is a legal obligation to pass it on. 

Storage duration 

The personal data will only be stored for as long as is necessary to process the notification and for as long as there are statutory retention obligations. Once the investigation has been completed and the statutory retention periods have expired, the data will be deleted. 

Your rights 

You have the following rights in connection with the processing of your personal data as part of the whistleblower system: 

  • to request information about the personal data processed by us (Art. 15 GDPR),
  • to request the rectification of inaccurate data (Art. 16 GDPR),
  • to request the erasure of your data, provided that this does not conflict with any statutory retention obligations (Art. 17 GDPR),
  • to demand restriction of processing (Art. 18 GDPR),
  • to object to the processing of your data (Art. 21 GDPR),
  • to lodge a complaint with a supervisory authority (Art. 77 GDPR). 

Further information 

Further information on data processing in the context of the whistleblower system can be found in Hintbox's privacy policy. 

 

Cookiebot from Usercentrics 

On our website, we use Cookiebot, a service provided by Usercentrics A/S, to enable you to manage your cookie settings and ensure that the use of cookies complies with data protection regulations. 

Purpose of data processing 

The use of Cookiebot enables us to manage your consent to the use of cookies on our website. You can view detailed information about the cookies we use and decide whether you consent to their use or reject them. Cookiebot ensures that only the cookies you accept are stored on your device. 

Processed data 

When using Cookiebot, the following data is processed: 

  • IP address (in anonymised form)
  • Date and time of your consent
  • Browser information
  • URL of the website
  • Consent status (which cookies you have accepted or rejected)
  • Details of the cookies used (type, purpose, storage period) 

This data is required to save your preferences and automatically take them into account on future visits to the website. 

Legal basis of the processing 

Data processing by Cookiebot is carried out on the basis of Art. 6 para. 1 lit. c GDPR (fulfilment of a legal obligation) and Art. 6 para. 1 lit. f GDPR (legitimate interest). Our legitimate interest is to comply with the legal requirements for the management of cookies and to document your consent. 

Storage duration 

The data associated with your consent will be stored for a maximum of 12 months. After this time, your consent will be requested again or the data will be deleted automatically. 

Disclosure and order processing 

The data is processed by Usercentrics A/S as a processor within the meaning of Art. 28 GDPR. There is no transfer of personal data to third countries. Further information on data processing by Usercentrics can be found in Usercentrics' privacy policy. 

Your rights 

You have the right: 

  • to request information about the personal data processed by us (Art. 15 GDPR),
  • to request the rectification of inaccurate data (Art. 16 GDPR),
  • to demand erasure of the data, provided there are no statutory retention obligations (Art. 17 GDPR),
  • to restrict the processing of the data (Art. 18 GDPR),
  • to object to the processing of your data (Art. 21 GDPR),
  • to withdraw your consent at any time with effect for the future (Art. 7 para. 3 GDPR),
  • to lodge a complaint with the competent supervisory authority (Art. 77 GDPR). 

 

6. actuality 

This privacy policy is currently valid and was last updated in October 2024. It may become necessary to amend this privacy policy as a result of the further development of our website and offers on it or due to changes in legal or official requirements. You can access and print out the current privacy policy at any time on the website at https://www.voss.net/en/data-protection/. 

 

7. Disclaimer 

The contents of our website are for your information only and do not constitute an offer, so that no contractual relationship can arise on the basis of the website. The website contains no guarantees or information about product characteristics for which the companies of the VOSS Group are liable

Insofar as links to third-party websites are contained on our website, the companies of the VOSS Group are not liable for their content and accept no responsibility for damages arising from their use. 

The companies of the VOSS Group accept no liability for damages of any kind arising from your visit to the website. The obligations and liability of the companies of the VOSS Group are governed solely by the contractual agreements concluded for products and services in connection with the general terms and conditions of the companies of the VOSS Group. 

Technical changes and errors excepted.